Sayres & Associates
  • Quantico, VA, USA
  • Full Time

Sayres and Associates Corporation (Sayres) is a dynamic, Native American-owned, Service Disabled Veteran Owned Small Business that has been providing excellence in service to the Federal Government since 2001. We offer a broad spectrum of security, management, technical and engineering services including Program Administration, Policy Analysis, Counterintelligence Cyber Security, Acquisition Management, Acquisition Logistics, Integrated Product Support, Production Management, Business Financial Management, Systems Engineering, Systems Integration, System Test and Evaluation. Sayres is headquartered in Washington, DC with offices throughout the United States and has a presence abroad.
 
Our success can be attributed first to a proven track record of performance excellence based on our customer-focused approach to services. We have demonstrated experience effectively managing large contractor teams across multiple functional areas for major programs. Perhaps most importantly, Sayres offers financial stability and organizational maturity comparable to a large company, coupled with the agility of a small business, providing cost effective solutions and best value to our customers.
 
Awarded the U.S. Small Business Administration, Washington Metropolitan District Office's 8(a) Graduate of the Year for 2017, Sayres and Associates Corporation continues to grow in a highly competitive environment while exceeding customers' expectations and providing a work experience conducive to personal and professional development. 

Responsibilities

 

The Facilities Clearance Support Analyst will be responsible for the following:

  • Monitoring and processing changed condition(s) of cleared facilities and in-processing facilities that impact the facility security clearance (FCL).
  • Documenting change condition actions in ISFD and providing a weekly deliverable report summarizing all change condition actions.
  • Evaluating required investigations and assisting industry with 100% completion of all requirements.
  • Creating and coordinating all required internal and external correspondence in relation to the facility clearance process and change condition requests.
  • Conducting monthly quantitative and qualitative analysis and evaluation of the FCL program and providing information about improving initiatives and strategic plans through efficiency.
  • Providing a weekly status summary report; processing new Facility Clearance (FCL) requests; in-processing utilizing Industrial Security Field Database (ISFD) within one business day of acceptance by DSS.
  • Registering new facilities in Electronic Facility Clearance System (e-FCL); creating electronic file folder and Outlook suspense notifications.
  • Maintaining individual FCL tracker which monitors each FCL request assigned and current status.
  • Processing survey follow-up action based on reports from DSS field offices; initiating and managing personnel security clearance (PCL) investigations for Key Management Personnel (KMP) at facilities in-process for an FCL utilizing JPAS.
  • Preparing monthly metric analysis report summarizing contractors' actions and impact on FCLs in the National Industrial Security Program.
  • Coordinating all administrative tasks at the executive or senior management level.
  • Performing clerical and administrative duties; planning and coordinating conferences, meetings, and seminars and making travel arrangements for staff members.
  • Creating and editing documents, spreadsheets, and presentations.
  • Performing other duties assigned, including a variety of confidential or complex executive administrative responsibilities, including filing, preparation of correspondence, customer contact, answering questions from employees, vendors and other representatives, soliciting bids from potential vendors, making travel arrangements and diagnosing/making adjustments in equipment.
  • May lead small projects.

The Facilities Clearance Support Analyst may also be responsible for:

  • Answering phone calls from security professionals and KMPSs concerning their FCL, focusing on issue resolution.
  • Utilizing ISFD, JPAS, and internal SharePoint systems or other follow-on systems to provide responses to inquiries involving FCL process, requirements, and KMP personnel security investigations tied to the FCL.
  • Responding to inquiries on functional questions of FCL requirements, changed conditions, and the status of KMP investigations.
  • Answering questions from security professionals regarding the status of FCLs.
  • Utilizing ISFD, JPAS, and internal SharePoint systems to determine the status of the security clearance process.
  • Supervisory duties as assigned. 

This position description is only meant to be a representative summary of the major responsibilities and accountabilities performed by the incumbents of this position.  The incumbents may be requested to perform position-related tasks other than those stated in this description.

 

Qualifications & Clearance Requirements

Education, Work Experience, Skills and Clearance Requirements:

  • Bachelor's degree in Business, Communications, English or related subject AND at least five (5) years of relevant experience OR an equivalent combination of formal education beyond high school, experience and demonstrated proficiency.
  • Excellent oral and written communication skills.
  • Able to demonstrate effective customer service skills via communicating with customers on the phone and effectively resolving customer issues.

  • Active Top Secret security clearance verifiable in JPAS.

Preferred:

  • SharePoint experience.
  • Knowledge Center Support. 

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, gender identity, disability or veteran status.

Sayres & Associates
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All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national

origin, age, gender identity, disability or veteran status.

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