Sayres & Associates
  • Washington, DC, USA
  • Full Time

Sayres and Associates Corporation (Sayres) is a dynamic, Native American-owned, Service Disabled Veteran Owned Small Business that has been providing excellence in service to the Federal Government since 2001. We offer a broad spectrum of security, management, technical and engineering services including Program Administration, Policy Analysis, Counterintelligence Cyber Security, Acquisition Management, Acquisition Logistics, Integrated Product Support, Production Management, Business Financial Management, Systems Engineering, Systems Integration, System Test and Evaluation. Sayres is headquartered in Washington, DC with offices throughout the United States and has a presence abroad.  

Our success can be attributed first to a proven track record of performance excellence based on our customer-focused approach to services. We have demonstrated experience effectively managing large contractor teams across multiple functional areas for major programs. Perhaps most importantly, Sayres offers financial stability and organizational maturity comparable to a large company, coupled with the agility of a small business, providing cost effective solutions and best value to our customers.

Awarded the U.S. Small Business Administration, Washington Metropolitan District Office's 8(a) Graduate of the Year for 2017, Sayres and Associates Corporation continues to grow in a highly competitive environment while exceeding customers' expectations and providing a work experience conducive to personal and professional development.  

The following position description is only meant to be a representative summary of the major responsibilities and accountabilities performed by the incumbents of this position.  The incumbents may be requested to perform position-related tasks other than those stated in this description.  All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, gender identity, disability or veteran status. 

 

Responsibilities

The Program Analyst (Front Office Support) serves as an integrated part of the Front Office operations team to provide high level logistical and project support, and administrative assistance to the Program Manager (PM) and Deputy Program Manager (DPM) of an ACAT I shipbuilding Program Office. The selected candidate will perform a full range of operational and strategic functions and be responsible for the following:

 

  1. Collaborate with administrative staff across the organization, Navy, and Department of Defense to ensure coordination, planning, execution, and support of a wide range of diverse engagements, meetings, and travel to support very demanding schedules.
  2. Coordinate executive level schedules via Microsoft Outlook Calendar to include internal and external program engagements, program reviews, conferences, speaking invitations, and official social functions.
  3. Prioritize events and engagements to avoid conflicts, and maximize efficiency and efficacy of demanding and busy calendars including: ensure daily calendar is executable; determine priority engagements; ensure program leadership is fully prepared prior to each meeting/event; and engage with key stakeholders to obtain advance information and prepare detailed information packages for senior leadership.
  4. Serve as a key point of contact for major program events and work alongside program office heads on program initiatives, including: data analysis, database creation, and other ad-hoc program efforts.
  5. Develop written materials including all-hands e-mails, guidance, and process documents to assist with day-to-day operations of the program.
  6. Serve as the program office liaison for handling (preparing/logging/serializing/filing/ distributing) incoming and outgoing correspondence (in accordance with Navy guidance).
  7. Coordinate, plan, and book transportation and lodging to support travel using the Defense Travel System (DTS).
  8. Monitor incoming calls, recording and distributing messages accurately and efficiently.
  9. Establish, maintain, and research information and logistics to be provided as background in advance of engagements, meetings, travel, and major milestones.

 

Qualifications & Clearance Requirements

Education, Work Experience, Skills, and Clearance Requirements:

  1. Bachelor's degree OR high school diploma or equivalent and relevant and recent experience in similar setting.
  2. Experience working within the front office of executive staff for US NAVY or other similar defense acquisition organizations.
  3. Experience directly supporting (within an executive assistant or front office capacity) senior leadership staff.
  4. To meet the demands of this environment, must possess:  Strong organizational and time management skills and ability to prioritize and perform multiple tasks simultaneously; exceptional interpersonal and communication skills to interact and communicate effectively with people at all levels to including senior military and government officials, Congressional offices, and industry leaders; prompt and reliable attendance; highly self-motivated and resourceful with strong problem solving skills; exceptional attention to detail; and the ability to effectively work independently and as part of a team.
  5. Candidate must have strong verbal and written communication skills with a willingness to work effectively with a team of administrative/front office professionals including the ability to generate correspondence in a professional and timely manner.
  6. Knowledge of administrative management practices and procedures and organizational techniques.
  7. Experience utilizing Defense Travel System (DTS), making travel arrangements, and scheduling domestic and international travel.
  8. Ability to work in a fast-paced environment as part of an integrated team and where the workload and priorities change quickly.  (This program office is often under strict deadlines managing high visibility demands, and has regular requirements for impromptu meetings.  Must be able to effectively manage emergent issues and dedicate longer hours when the need arises).
  9. Exceptional command of MS Office Suite, including Outlook, Word, Excel and PowerPoint.
  10. Active SECRET security clearance verifiable in JPAS prior to start date.

Preferred

  1. Prior experience in support of Naval Sea Systems Command (NAVSEA) within a Front Office/Operations team environment.
  2. Experience working on-site at the Washington Navy Yard (WNY).
  3. Experience in protocols required for working with senior military officers and equivalent senior civilians, Congressional staff members, and other senior officials.
  4. Experience formatting correspondence in accordance with Navy guidance (familiar/use of Navy Correspondence Manual a plus).

 

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All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national

origin, age, gender identity, disability or veteran status.

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