Sayres & Associates
  • Quantico, VA, USA
  • Full Time

Sayres and Associates Corporation (Sayres) is a dynamic, Native American-owned, Service Disabled Veteran Owned Large Business that has been providing excellence in service to the Federal Government since 2001. We offer a broad spectrum of security, management, technical and engineering services including Program Administration, Policy Analysis, Counterintelligence Cyber Security, Acquisition Management, Acquisition Logistics, Integrated Product Support, Production Management, Business Financial Management, Systems Engineering, Systems Integration, System Test and Evaluation. Sayres is headquartered in Washington, DC with offices throughout the United States and has a presence abroad.
 
Our success can be attributed first to a proven track record of performance excellence based on our customer-focused approach to services. We have demonstrated experience effectively managing large contractor teams across multiple functional areas for major programs. Perhaps most importantly, Sayres offers financial stability and organizational maturity comparable to a large company, coupled with the agility of a small business, providing cost effective solutions and best value to our customers.

Awarded the U.S. Small Business Administration, Washington Metropolitan District Office's 8(a) Graduate of the Year for 2017, Sayres and Associates Corporation continues to grow in a highly competitive environment while exceeding customers' expectations and providing a work experience conducive to personal and professional development. 

The following position description is only meant to be a representative summary of the major responsibilities and accountabilities performed by the incumbents of this position.  The incumbents may be requested to perform position-related tasks other than those stated in this description.  All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, gender identity, disability or veteran status.


Responsibilities

The Facilities Clearance Support Analyst will be responsible for the following:

  1. Monitor and process changed condition(s) of cleared facilities and in-processing facilities that impact the facility security clearance (FCL).
  2. Document change condition actions in ISFD and provide a weekly deliverable report summarizing all change condition actions.
  3. Evaluate required investigations and assist industry with 100% completion of all requirements.
  4. Create and coordinate all required internal and external correspondence in relation to the facility clearance process and change condition requests.
  5. Conduct monthly quantitative and qualitative analysis and evaluation of the FCL program and provide information about improving initiatives and strategic plans through efficiency.
  6. Provide a weekly status summary report; process new Facility Clearance (FCL) requests; in-process utilizing Industrial Security Field Database (ISFD) within one business day of acceptance by DSS.
  7. Register new facilities in Electronic Facility Clearance System (e-FCL); create electronic file folder and Outlook suspense notifications.
  8. Maintain individual FCL tracker which monitors each FCL request assigned and current status.
  9. Process survey follow-up action based on reports from DSS field offices; initiate and manage personnel security clearance (PCL) investigations for Key Management Personnel (KMP) at facilities in-process for an FCL utilizing JPAS.
  10. Prepare monthly metric analysis report summarizing contractors' actions and impact on FCLs in the National Industrial Security Program.
  11. Coordinate all administrative tasks at the executive or senior management level.
  12. Perform clerical and administrative duties; plan and coordinate conferences, meetings, and seminars and make travel arrangements for staff members
  13. Create and edit documents, spreadsheets, and presentations.
  14. Perform other duties assigned, including a variety of confidential or complex executive administrative responsibilities, including filing, preparation of correspondence, customer contact, answering questions from employees, vendors and other representatives, soliciting bids from potential vendors, making travel arrangements and diagnosing/making adjustments in equipment
  15. May lead small projects.

The Facilities Clearance Support Analyst may also be responsible for the following:

  1. Answer phone calls from security professionals and KMPSs concerning their FCL, focusing on issue resolution.
  2. Utilize ISFD, JPAS, and internal SharePoint systems or other follow-on systems to provide responses to inquiries involving FCL process, requirements, and KMP personnel security investigations tied to the FCL.
  3. Respond to inquiries on functional questions of FCL requirements, changed conditions, and the status of KMP investigations.
  4. Answer questions from security professionals regarding the status of FCLs.
  5. Utilize ISFD, JPAS, and internal SharePoint systems to determine the status of the security clearance process.
  6. Supervisory duties as assigned.

 

Qualifications

Education, Work Experience, Skills and Clearance Requirements
:

  1. Bachelor's degree in Business, Communications, English or related subject and at least five (5) years of relevant experience OR an equivalent combination of formal education beyond high school, experience, and demonstrated proficiency.
  2. Excellent oral and written communication skills.
  3. Able to demonstrate effective customer service skills via communicating with customers on the phone and effectively resolving customer issues.
  4. Active Top Secret security clearance verifiable in JPAS

Preferred:

  1. SharePoint experience.
  2. Knowledge Center Support.

 

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All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national

origin, age, gender identity, disability or veteran status.

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